A lot of time is spent staying protected from the newest type of scam or the newest cybercrimes, but as is true with many things, remembering the basics is the entire foundation of making sure you, your company and your clients remain safe.
Everyone in the company or organization should know basic security principles. Security principles and policies should be documented and part of every new employee training. Strong password requirements, Internet usage guidelines and only connecting remotely over VPN are examples of some common security policy items. Strict penalties for violating the security policies should be detailed.
It’s not a good habit to save files onto your computer if there is a location on the network or on your server where they can live. They’re much less likely to be backed up on your computer, whereas they’ll reliably and regularly be backed up if they are saved on the server.
If you use websites or software that do not require regular password changes, set a calendar reminder to change the password yourself every other month.
As with other things, a little prevention goes a long way – remembering the security basics, and asking about them if you don’t know what they are, is the single best thing you can do to protect yourself and protect the company.
3 E-mail Productivity Tricks You Need To Know
Turn Off Notifications. Every time you get a ping that you have a new e-mail, it pulls your attention away from what you were doing. It’s a major distraction. Over the course of a day, you might get several pings, which can equal a lot of time wasted. Set aside a block of time for reading and responding to e-mails instead.
Use Filters. Many e-mail programs can automatically sort incoming e-mails. You define the sources and keywords, and it does the rest. This helps prioritize which e-mails you need to respond to soonest and which are most relevant to you.
Keep It Short. Most of us don’t like to read e-mails – and so we don’t. Or we quickly scan for relevant information. Your best bet is to just include the relevant information. Keep it concise and your recipients will appreciate it, and as a recipient, you’ll appreciate it as well. Small Business Trends, April 23, 2020